Digital Document
Transmission
Automatic. Simple. Secure.
Working Together for Greater Safety.
To ensure that you can use our solutions properly and safely on the construction site, it is our responsibility to provide you in advance with the required documentation (user information, etc.) for training your employees on safety procedures. We have streamlined this service into an automated electronic process. This offers significant advantages for you as a user.
quick & easy delivery
transparent documentation
central project storage
Here's how it works
Receive an email
- Documents are delivered automatically prior to a shipment, and only for the items included in that shipment
- The documents are sent to an authorized signatory on the project (e.g., construction manager, foreman, safety officer)
- The documents can be accessed online and are also available for immediate download
Confirm Receipt
- Receipt of the documents is confirmed quickly and conveniently via digital signature
- The signature serves as mutual proof that you have received the safety-related documents for training your employees
- If confirmation is pending, we will send you a reminder via email or through the relevant consultant
Stay on top of things
- A centralized overview at the project level allows you to view the status of all confirmations at any time
- Documents related to items spread across multiple shipments need to be signed off only once
- All documents related to all delivered items are available throughout the entire project duration
Questions and Answers
How exactly does digital document transmission work? Below, we have summarized the most important questions and answers about the workflow for you.
The documents required to be provided are automatically sent via email as part of the material delivery to a predefined authorized signatory (e.g., construction manager, foreman, safety officer). All documents related to the items included in the respective delivery can be accessed online and downloaded directly.
To ensure that we can verify whether all documents have been successfully transmitted, we ask that you promptly confirm receipt via digital signature in the email. This confirmation will be recorded in our system as proof that you have received all the documents you need for the safety training of your employees and the proper commissioning of our systems.
Documents are sent according to the principle: “As much as necessary, as little as possible.” This means that for each partial shipment, you will receive the documents for the items included in that shipment, but without any documents that were already sent to you with previous shipments. This way, you won’t have to sign anything more than once.
Our goal is to make the document submission process as simple and convenient as possible for you. If we haven’t received confirmation of receipt, we’ll send you a reminder email after seven days and, if necessary, after 14 days. If we still haven’t received confirmation by then, your account manager will contact you directly.
All documents related to a project are stored in a shared repository that remains accessible throughout the entire project duration. Documents from subsequent deliveries are simply added to the list. This way, you always have an up-to-date overview of all the documents provided without having to search for them.
If you have any questions or would like further information about the transition, please feel free to contact your Doka sales representative or local branch at any time.